Privacy Policy

1. Information We Collect

We collect the following types of information:

• Account Information: Name, email address, company name, and password when you register.
• Payment Information: Billing details processed securely through Stripe. We do not store credit card numbers on our servers.
• Project Data: Project names, form configurations, team member details, and submission data you create through the Service.
• Talent Submissions: Data submitted by talent through your public forms, including personal information, uploaded files, and form responses.
• Usage Data: Information about how you interact with the Service, including pages visited and features used.
• Third-Party Data: Information received from Google and Zoom when you connect your accounts.

2. How We Use Your Information

• To provide, maintain, and improve the Service
• To process payments and manage subscriptions
• To send transactional emails (team invites, interview reminders)
• To facilitate third-party integrations (Google Calendar, Sheets, Zoom)
• To provide customer support
• To comply with legal obligations

3. Data Storage & Security

Your data is stored securely using industry-standard encryption and security practices. We use MongoDB for data storage and secure file storage for uploaded media. Access to production systems is restricted to authorized personnel only. All data transmission is encrypted via HTTPS/TLS.

4. Data Sharing

We do not sell your personal information. We may share data with:

• Service Providers: Stripe (payments), Resend (email), Google (integrations), Zoom (video conferencing) — only as needed to provide the Service.
• Team Members: Your team members can access project data and submissions based on their assigned roles and permissions.
• Legal Requirements: If required by law, regulation, or legal process.

5. Cookies & Tracking

We use essential cookies for authentication and session management. We do not use third-party advertising or tracking cookies. You can disable cookies in your browser settings, but this may affect Service functionality.

6. Talent Submission Data

When talent submits through your public forms, their data is stored in association with your project. As the account holder, you are responsible for how you use and manage talent submissions. You must comply with all applicable privacy laws regarding talent data, including obtaining necessary consents for data processing.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Withdraw consent for data processing

To exercise these rights, contact us at privacy@widenet.tv.

8. Data Retention

We retain your data for as long as your account is active. After account termination, we may retain data for up to 90 days for backup and legal compliance purposes. Talent submission data is retained as long as the associated project exists.

9. Children's Privacy

The Service is not intended for users under the age of 18. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us to have it removed.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the Service. Your continued use after changes take effect constitutes acceptance of the revised policy.

11. Contact

For questions about this Privacy Policy, please contact us at privacy@widenet.tv.